Senior Document Controller
What you will do
· Build efficiency and effectiveness; help define new operational strategies and tools that will streamline the workflow across operations & doc control.
· Perform managerial & administrative tasks in a timely manner with attention to detail being critical.
· Partner closely with people you support as well as other departments to align requirements with individual and organizational priorities and communicate information effectively.
· Task management of ad hoc requests (assistance with projects, resolving urgent scheduling issues, helping a peer)
How you will do it
· Management and Implementation of the Document Control procedure, document workflows and work instructions that meet the Company requirements and Client Project Contractual obligations.
· Developing and delivering information management policies, processes, and procedures across the project.
· Development & management of a master database to reference all projects – past & present.
· Developing and managing staff within the document control function.
· Manage production, storage and updating of product technical submittals including technical drawings, and product manuals to a consistent high-quality format.
· Manage version control, revision history and filing/storage of all engineering & project documentation in line with best practice.
· Manage product testing records (factory acceptance and site acceptance testing) library using consistent templates.
· Manage engineering document register.
· Manage engineering technical information database.
· Conform to company and project style guidelines, and ensure documentation meets the needs of the business and the customer.
· Implement departmental processes for the development, management, and control of documentation.
· Work with other departments to acquire and disseminate information in a timely manner.
· Manage the flow of documentation and information internally and externally.
· Provide technical and clerical support to the production, testing & engineering teams in the preparation of documentation, collation of data and tracking of SOPs.
· Play an active role in maintaining and improving team standards.
· Manage CMMS – UpKeep: Work Order creation, Doc uploading and filing, Reporting.
· Supporting all PMs with adherence and completion to/of external workstreams/doc management applications such as Compass, Procore, EIDA etc.
· Providing administration and coordination services for document management systems and support the site using the system including access control.
· Managing all aspects relating to the issuance, distribution, and reconciliation of controlled documents
· Assisting document authors in the creation and design of controlled documents
· Managing and filing documentation and records and assisting with the archiving
What we look for
· Proven experience in managing teams and organizing document control department.
· 5+ years of personnel planning & scheduling - project management or event planning experience
· Excellent organisational and time management skills
· Proven experience with regard to Doc Control across multiple projects and systems.
· Strong written and verbal communication skills
· Strong IT skills
· Self-starter, team player, flexible
· Very well organised, solution-oriented and adaptable
· Attention to detail
· Ability to work with multiple deadlines
Job Type: Full-time
Schedule:
- Monday to Friday
- No weekends
Ability to commute/relocate:
- 12 Park W Rd, Park West Industrial Park, CO. Dublin D12 FFD0: reliably commute or plan to relocate before starting work (required)
Experience:
- Document Control: 3 years (required)
Language:
- Fluent English (required)
Work authorisation:
- Ireland (required)
Work Location: In person
Reference ID: WD30176066
